Let’s be honest. Who really likes meetings? Do you like meetings? I don’t. I loathe them. But, I accept them as a necessary part of life. And since I loathe meetings but know they’re a necessary evil, wherever possible, I try to make them fast, efficient, and successful, because there’s no need to run a marathon when a sprint will do. Essentially, I want all my meetings to be like Usain Bolt.
Which leads me to our happy athletes on the Alexandria City Council. For arguments sake, let’s say they don’t like meetings any more than you do, but they tolerate them more because that’s where business is done. Well, where business is supposed to be done. So, they train for meetings. Lots of meetings; lots of training. And after only two meetings in the new Council session, we find our intrepid Councilmembers eschewing the fast and efficient sprint, gloriously skipping over the marathon, and heading right toward the Ironman triathlon.
Here’s the problem: they’re taking all of us with them. And I don’t know about you, but I haven’t trained for this distance. I can’t keep up. Dear God, I’m cramping up just thinking about it.
Running analogies aside, you may say that the torturous length of Council meetings really has no impact beyond the seven members of Council, the city staff, and the civic groupies (full disclosure: I’m a recovering civic groupie) who follow their every move. Unfortunately, nothing could be further from the truth.
See, in Alexandria, there are those that train for meetings right alongside the Councilmembers and can attend every meeting. They come early, stay up late, sync their personal calendars with the Council schedule, and follow the Councilmembers around like they were figuring out who to draft for their fantasy football team. They don’t care about how long the meetings are. They’re groupies, that’s what groupies do. And that is dangerous for the Port City.
Longer meetings only favor those who can devote the time to train for that level of endurance. If you can devote the time to the meetings, chances are you’ll be able to influence our City Council (and city staff) more than someone who can only afford to sprint. Meetings that drag on long past their scheduled time and arrive hours late at certain agenda items are anathema to public engagement. If a single-mother wants to come offer testimony on a project that has meaning to her, how can she coordinate child care if she has no reliable way of knowing when her turn to speak will come? If a business owner needs to address Council regarding a special use permit and their docket item ends up delayed by hours, what does that say about how seriously the City takes them or their investment?
Overly long and poorly run City Council meetings will also have the effect of discouraging our next wave of good public officials. Talented members in our community considering a future in elected office—the type of people we need to generously volunteer their time to ensure a continually prosperous city—will watch these meetings and say NO WAY. This is to say nothing of those currently on the dais quitting out of fatigue or frustration.
Finally, meetings that run to nearly 11pm on a weeknight are grossly unfair to our city staff, many of whom have families and young children of their own. Having this happen occasionally when crucial issues arise might be tolerable, but having it become an expected and standard part of your work week? I could hardly blame them if they were looking at opportunities with other municipalities in the region that may treat them and their families with more respect.
When, exactly, did Council meetings get to be so. damn. long? I lay much of the chronic protraction of Council meetings at the feet of the person charged with running the meeting, Mayor Allison Silberberg. Bless her heart, she doesn’t seem to know that you can just say “thank you, next speaker” and move the meeting along. In her well-intentioned pursuit of making people feel heard, each piece of public or staff testimony seems to elicit in her some recollection or anecdote that she is compelled to share, leading to lengthy digressions on each and every docket item.
I say this not to wound the Mayor – truly I don’t. But there is widespread agreement that Council meeting management is (dare I say it) deplorable. It is a legitimate issue that must be dealt with, because these embarrassingly unfocused meetings, which have now also become legendary outside of Alexandria, aren’t just a charming quirk that we can suffer through, tolerate, or shrug off. Having better meetings matters. It actually matters a lot.
It’s not lost on me that I should propose some solutions for the public’s consideration. So let’s start small. How about some timed agendas? It’s not a revolutionary concept, but meeting management 101 employed by thousands of organizations across the globe and should be good enough for our small(ish) enclave. Simple, right?
Next, let’s make a distinction between Council meetings and town halls. Council meetings are not town halls or a “Mayor on Your Corner” event. Council meetings are for business, for action, for progress. They are not, and should not be, treated as a vehicle for every complaint voiced by the same civic groupies at every turn. That is disrespectful to the Council members, to the city staff, and to the general public who want to be engaged but are so disgusted by the monthly open mic ritual as to turn away from civic life and declare it a brutal waste of their time.
Longer meetings and constant colloquies don’t encourage open and ethical government. They do the opposite. They run off the people who only have limited time and favor those who have the wherewithal to suffer (and I do mean suffer) through endless anecdotes, Council faux anger as they play to the cameras, and talking for the sake of hearing yourself speak.
With the Council session just starting, and so many different issues to tackle in the next 10 months, there’s no way that our Council, our staff, our citizens – our CITY – can keep this up. Something has to give. Not everyone has the endurance for endless Ironmans. For the sake of the future, let’s start small and make our Council meetings, the place where the people’s business is to be conducted, the most efficient and productive that we can. Let’s do timed agendas and, if we absolutely need to, schedule separate town halls away from City Hall.
If we do some small, basic things, we can all be like Usain Bolt and cross the finish line grinning from ear to ear.
– P.C. Publius
September 23, 2016